Madison County Republican Women’s Club Bylaws
Date adopted by Club: July 18, 2018
ARTICLE 1- NAME
The name of this club shall be Madison County Republican Women’s Club, hereinafter referred to as MCRW or Club. This Club is affiliated with the Idaho Federation of Republican Women (IFRW) and the National Federation of Republican Women (NFRW).
ARTICLE II- OBJECTIVES
A. Promote Republican principles and ideas found in the platform of the Idaho Republican Party;
B. Promote the principles of freedom, equality and justice on which the government of this country is founded;
C. Increase the effectiveness of women in the cause of good government;
D. Promote an informed electorate through political education;
E. Work for the election of Republican candidates in all elections;
F. Support the objectives of the IFRW
ARTICLE III- MEMBERSHIP
Section 1. PRIMARY MEMBERSHIP
A. Any affiliated Republican Woman who believes in the philosophy of the Republican Party and supports the objectives of this organization shall be eligible for membership.
B. A voting member in good standing shall be a member who has paid the required annual nonrefundable dues. Amount of annual dues shall be found in the Standing Rules of Order and shall be due between January and March of each year.
Section 2. ASSOCIATE MEMBERSHIP
A. Any woman who is a primary member of another Republican Women’s Club who supports the objectives of this club shall be eligible to become an associate member upon payment of required annual dues.
B. Associate members cannot hold office, vote, or be counted in determining number of delegates to the IFRW meetings or conventions but may serve on club committees.
C. Republican men may be associate members but cannot make motions, hold office, have a vote or be counted in determining the number of primary members.
D. Associate dues remain with the club. Associate members are not reported to the IFRW or the NFRW.
Section 1. FISCAL YEAR. The fiscal year shall be from January 1 through December 31.
Section 2. MEMBERSHIP DUES. Membership dues shall be payable January 2 and shall be delinquent March 1.
Section 3. SERVICE CHARGES. Club shall pay IFRW and NFRW per capita dues and the annual service charges on behalf of its members by March 1 of each year.
Section 1. ENDORSEMENT POLICY.
1. The club as a whole and its President shall not publicly endorse any candidate for public office in contested Republican primaries, runoff elections, and special elections, and/or non‐partisan elections when more than one Republican is in the race. Individual members of this organization may work for the candidate of their choice in contested Republican primaries, but not in the name of the club or Federation.
Section 2. SPLIT TICKET. Neither the club nor an individual member shall advocate a split ticket, support an opposition party candidate or act against the NFRW or state federation policies and bylaws.
Section 3. OTHER ORGANIZATIONS. The club shall not affiliate with any political organization which is not officially recognized as working in concert with the IFRW, NFRW and the Republican National Committee.
ARTICLE VI ─ ELECTED OFFICERS AND DUTIES OF EACH
Section 1. ELECTED OFFICERS. The elected officers of this club shall be President, 1st Vice President, 2ND Vice President, and Secretary/Treasurer. (Secretary may also serve as the treasurer).
Section 2. ELIGIBILITY. Each elected officer shall be a primary member in good standing of the club.
Section 3. VACANCY. A vacancy in the office of President shall be filled by the First Vice President. All other vacancies in elected office shall be filled by election by the Executive Committee at the first meeting following the creation of the vacancy.
Section 4. REMOVAL FROM OFFICE OR MEMBERSHIP. Members of the Executive Committee, or members of the club may be removed by two‐thirds (2/3) vote of the membership for any of the following reasons after investigation by the Executive Committee:
A. Non‐payment of dues.
B. Advocating for an opposition party candidate.
C. Supporting an opposition party ticket
D. Failure to uphold the policies and objectives of this club as stated in the bylaws
Section 5. ELECTION. The officers shall be elected at the November regular meeting and shall serve a term of two years or until their successors are elected.
Section 6. – THE EXECUTIVE BOARD
The elected officers of the organization and the immediate past president shall constitute the MCRW Executive Board. A quorum shall consist of 50% of executive members.
A. The MCRW Executive Board shall have general supervision of the organization between its meetings and perform such other duties as are specified in these bylaws. It shall be subject to the orders of the organization, and none of its acts shall conflict with action taken by the organization.
B. The MCRW Executive Board shall fill all vacancies in officer positions which occur between elections. Approve committee appointments made by the president. Recommend a budget. Set the date, time and place for club meetings. Work together to plan meetings, membership drives, and action plans presented by committee chairs
Section 7. DUTIES OF THE OFFICERS.
A. The President shall:
- Call and preside at all meetings of the club, and the Executive Committee.
- Represent the organization at all times or designate someone as representative/proxy in her absence or inability to do so.
- Make Board appointments as necessary to conduct the business of the club, except the Nominating Committee, subject to the approval of the Executive Committee.
- Prepare a program of action in consultation with officers and committee chairs.
- Submit an annual budget for approval by the membership. Be an ex‐officio member of all committees except the Financial Review and Nominating Committees.
- Appoint individuals to special project positions, such as parliamentarian, historian, and corresponding secretary, to assist her in carrying out the activities of the MCRW as deemed necessary.
- Represent the Club in all Republican Activities.
- Co-sign checks with Treasurer/Secretary
- Appoint a Financial Review/Audit Committee at the end of her term.
- Accept the written resignation of any member wanting to resign from a position in the Club.
B. The 1st Vice President shall:
- Perform the duties of the president in her absence.
- Fill the unexpired term in the event of a vacancy in the office of President.
- Perform such other duties as are assigned by the President, the Executive Committee or the club.
- Act as Program Chair and be a voting member of the Executive Committee
C. The Second Vice President shall:
- Perform the duties of the President in the absence of both the President and the First Vice President.
- Perform other duties as are assigned by the President, the Executive Committee or the club.
- Act as Membership Chair.
- Maintain a current roster of members of the club.
D. The Secretary shall:
- Keep the minutes of all meetings of the club, Executive Committee.
- Keep a current inventory of club property.
- Prepare club correspondence in coordination with President.
- Perform such other duties as may be assigned by the President, the Executive Committee or the club.
- Maintain all club records and historical items.
E. The Treasurer shall:
- Be custodian of all club funds and deposit them in the Madison County Republican Women’s Club Checking/Savings account at Rexburg branch of the Idaho Central Credit Union.
- Co‐sign checks as one of two authorized signatures, namely President and Treasurer.
- Disburse funds as directed by the Executive Committee.
- Submit a written report at the annual meeting.
- Submit dues, annual service fees, and reports to the IFRW as required.
ARTICLE VII – COMMITTEES
SECTION 1 – STANDING COMMITTEES The President, with the advice and consent of the Executive Board, shall appoint all Standing Committee Chair and Standing Committee Members. The Standing Committees shall be comprised of BUT NOT LIMITED TO:
A. Americanism/Armed Forces- Budget/Finance –Bylaws/Parliamentarian- Caring For America –Awards- Communications- Historian- Leadership/Scholarship- Literacy- Legislation-Membership/Outreach
ARTICLE VIII – MEETINGS
SECTION 1 – REGULAR
A minimum of five (5) regular meetings shall be held during the club year. These meetings shall be held as decided by the Executive Committee. A quorum at club meetings shall be 10% of the club’s primary members. At least fourteen days’ notice shall be given to all members for regular meetings. Except for the annual meeting in November, all other meetings may include members electronically.
SECTION 2. SPECIAL MEETINGS.
Special meetings may be called by the President upon the request of 50% of the Executive Committee or 10% of the members of the club. At least five days’ notice shall be given to all members for any special meeting. Meetings may be held electronically.
SECTION 3. ANNUAL MEETING. The November meeting will be designated as the Annual Meeting.
SECTION 4. VOTING. A vote of the Club or Executive Committee, may be conducted by mail, telephone, fax or email between meetings provided there is participation by a majority of the members of the body. The vote shall be ratified and entered into the minutes at the next regular meeting of the body.
SECTION 5. NOTICE. Notice for all meetings may be by mail or electronically.
ARTICLE IX-SPECIAL COMMITTEE DUTIES
SECTION 1. STANDING COMMITTEES (AS MEMBERSHIP GROWS) Chairmen shall be appointed by the President and approved by the Executive Committee. Any elected officer may have multiple duties.
A. Duties of Standing Committees.
- Recruit elected registered Republican women for membership.
- Keep records of old members who have dropped membership.
- Plan programs and events to increase membership.
- Introduce new members at meetings.
- Develop a membership brochure for use in recruiting.
- Conduct a biennial review of club bylaws.
- Request and receive proposed amendments to the bylaws and submit them to Executive Committee for action
- General membership shall have final vote of amendments.
- Furnish the Idaho Federation Bylaws Committee with a complete set of club bylaws for review and approval. Any subsequent revision of bylaws shall be sent to the Idaho Federation Bylaws Committee for approval.
- Campaign ─ shall coordinate all activities of the club’s campaign program.
- Shall prepare and implement a plan for raising funds in order to meet the club’s budget.
- The treasurer shall be notified of all fundraising committee meetings and may attend.
- Public Relations / Communications
- Shall solicit maximum publicity for all activities of the club.
- Shall coordinate all releases for the media with the club president.
- Shall maintain a good working relationship with the media to enhance the public image of the club.
- Shall publish and distribute a minimum of four newsletters per year.
- Shall establish and maintain club’s digital presence. Such as website, Facebook, Twitter, Instagram, etc. With membership growth, club may appoint newsletter or webmaster separately.
- Shall implement legislative concerns important to the club
- Shall inform the club and Board of Directors of any legislation affecting the interests of MCRW or IFRW or NFRW
- Caring for America ‐Shall encourage club members to expand activities in their communities; and organize club projects as directed by the Executive Committee.
ARTICLE X ─ NOMINATIONS AND ELECTIONS
Section 1. NOMINATIONS.
A. A Nominating Committee of not less than three primary members shall be elected by the club no later than October beginning 2020 and every subsequent even year. The committee shall elect its own chairman. The Parliamentarian will instruct the committee as to proper procedure and will be available for further counsel if required.
B. The Nominating Committee shall report a slate of one candidate for each office at the meeting in November every two years beginning 2020. All nominees shall be primary members in good standing in the club and shall give written consent to serve, if elected. Nominations from the floor shall be in order following the report of the Nominating Committee and just before the election.
C. ELECTION OF OFFICERS.
- Election shall be by ballot at the regular meeting beginning in November of 2020 and every subsequent even year. However, if there is but one nominee for any office, the election for that office may be by voice vote.
- No officer may simultaneously run for more than one office except in the case of Secretary/Treasurer, which may be considered as one position. Officers may run for a second consecutive two year term.
ARTICLE XI – IFRW STATE CONVENTION SECTION
SECTION 1. The State Convention is held biennially in even-numbered years. Each County Republican Women’s Club is represented at the Biennial Convention.
SECTION 2. Delegates and Alternates
A. The president of each local club shall be an automatic delegate. A club vice president may serve in the absence of the president.
B. Additionally, each club is entitled to one delegate and one alternate for the first 10 members and one delegate and one alternate for each additional 25 members or major fraction thereof. Delegates and alternates must be MCRW members in good standing with the current year’s dues paid by August 1.
C. Delegates and alternates shall be selected by the Executive Board.
D. Delegate vacancies shall be filled by the alternates in their designated order. Alternate vacancies occurring prior to the convention shall be filled by the Executive Board as deemed necessary
ARTICLE XII – PARLIAMENTARY AUTHORITY
SECTION 1 – Robert’s Rules of Order, Revised, shall govern the MCRW in all cases to which they are applicable and in which they are not inconsistent with the Bylaws of this organization.
SECTION 2 – The parliamentarian shall inform and advise the President in resolving any conflicts concerning parliamentary procedure.
ARTICLE XIV – AMENDMENTS
These Bylaws may be amended by a two-thirds vote of a quorum present at any regular meeting of this organization, or special meeting called for the purpose of amending the bylaws, provided, that notice of the proposed amendments has been given in writing at least 14 days in advance.
Maria Nate, Secretary/Treasurer, Madison County Republican Women Club
Elaine King, President, Madison County Republican Women Club
Passed—Dated July 18, 2018